When you hand old equipment to a recycler you should receive three documents: a data destruction certificate for devices with storage media, a recycling or safe-disposal certificate, and a final report of what was collected and processed. Together they prove compliance with Waste Management Law 202 of 2020 and protect you in audits.
1. Data destruction certificate
Proves drives, SSDs and storage were wiped or destroyed beyond recovery. It should state the issuer and its license, the devices, the method and standard, and the date. Certificate details.
2. Recycling certificate
Proves the waste went to a licensed recycler and was treated safely and lawfully — the document oversight bodies ask for.
3. Final report
A statement of what was collected and processed, used in compliance files and ESG reporting.
Quick comparison
| Document | Proves | Usually requested by |
|---|---|---|
| Data destruction certificate | Data cannot be recovered | Information security, audit |
| Recycling certificate | Handover and treatment by a licensed recycler | Compliance, regulators |
| Final report | Volumes and what was processed | ESG, management |
How to keep the documents
- Store a PDF in your document management system.
- Link each certificate to the decommissioning order or asset list.
- Ask the recycler to keep a digital copy too.
What Triple RE provides
We issue the data destruction certificate, recycling certificate and final report within 14 days of pickup and keep digital copies for 7 years. Triple RE has operated since 2011, holds WMRA approval no. 3042 and ISO 9001, ISO 14001 and ISO 45001 certificates, and has recycled more than 10,000 tonnes for over 600 companies.
Frequently Asked Questions
Is an invoice enough proof of disposal?
No. An invoice only proves the transaction; the recycling and destruction certificates prove lawful treatment and data destruction.
When do I need a data destruction certificate?
For every device with storage media: computers, laptops, servers, phones and some printers.
What if I lose a certificate?
Ask the recycler for a replacement. Triple RE keeps digital copies for 7 years.
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Need help? Call +20 100 069 1011 or request a pickup.